5 tips when hiring a commercial mover
UNITED STATES-Moving your business to a new office is exciting. New opportunities await you. When it comes time to move your office furniture and equipment, you don’t want to let just anyone pack their bags and shift your investment. Office furniture and equipment can be very expensive to repair or replace if something goes wrong. It’s better to hire a commercial mover you can trust to take care of your investment. Follow these tips to find a trustworthy commercial mover and make your move a success.
Find a commercial mover
It’s all in the experience. Professional moving companies may know how to handle household valuables, but movers have to deal with the type of equipment that many offices have in a different way.
Commercial movers have the experience to move large printers, copiers, computers and other equipment safely and without damage. Commercial movers also know how to get things done on a larger scale. A stapler isn’t that big, but when you think of all the office supplies, equipment, and furniture, you realize that there are a lot of moving parts involved.
Don’t just go with the first commercial mover you find. Collect a list of professional movers and get quotes. Ask if the company has moved from similar businesses and if they have experience with the type of equipment you will need to transport.
Check a license and insurance
A little homework can save you a lot of headaches down the road. Legitimate professional movers will have a license number. The last thing you want is to be scammed when it comes to an office full of expensive equipment.
Also inquire about insurance. It is worth paying for insurance. Even the best commercial movers can’t avoid every accident. Damaged or lost equipment can cost you thousands of dollars. You don’t need to take the risk. Finally, you may need to pay for insurance whether you like it or not if you are moving or moving into a shared office building. It will also protect neighboring businesses.
Stay organized during the packaging process
Commercial movers have business experience. And if you are organized, you will guarantee a successful result. Keep an inventory of what’s going on in each box. You can number the boxes or place a small label on each. If the movers are going to pack, it’s a good idea to create direction as to how you want things to be packaged. You may need to access files or some equipment earlier, so you will want those items to be more accessible. All of your office supplies are valuable. You want your investment to arrive intact at the new office.
Commercial movers can help you leave your old office and get into your new location both quickly and in a professional manner. They will often have advice on how you can get around efficiently. A good mover knows time is money, and you need to get your business up and running as soon as possible.
When dealing with sensitive material
Your office move probably includes hauling a lot of paperwork and sensitive equipment. The movers must handle it with care. Talk to potential commercial moving companies about their policies for protecting your data. You are required by law to keep this data secure. A professional commercial moving company will help you. Ask if the company is doing employee background checks and what their best practices are regarding data transport.
Plan your move to minimize disruption
Whenever you need to move, the process requires planning. But moving from office to office is on a whole different scale than moving household items. Not only do you have to plan out the packing details, but you may need to contact a commercial mover months in advance to reserve the time you need to get the job done. Commercial movers need time to determine the number of days and the number of employees they will need to meet the needs of your office.
Not only do you have to figure out when and how long it will take, but you will also have to work with companies that share an office or building. A commercial move can be very disruptive to the surroundings. Large trucks and a large number of people and equipment entering and exiting the area can interfere with other business operations and even surrounding traffic. Chat with other businesses about when you’ll need to move and how you can work with commercial movers to create the least disruptive route.
A commercial mover takes care of your business
You have already invested a lot in your business. Don’t take any chances and try to cut costs when you move to a new office. A commercial mover can protect your investment and get you safely to your new location. Don’t be afraid to ask for quotes and references. Experience and professionalism are important when it comes to a successful transition.